What is required for staff to access central files?

To access central files, staff members are required to contact a support staff member. This procedure is in place to ensure that access is properly managed and that sensitive or confidential information is safeguarded. By having a designated support staff member facilitate access, it allows for better monitoring of who accesses the files and when. This process helps maintain the integrity of the information and ensures that only authorized personnel can retrieve or modify data as necessary. It is a practice that reflects the importance of accountability and responsible management of departmental resources.

In contrast, the other options do not promote the same level of security or oversight. For instance, reporting directly to the Fire Chief may not be a practical process for everyday staff interactions with files, while unrestricted access would compromise the security of sensitive information. Submitting a written request could be seen as overly cumbersome for routine access needs. Therefore, the requirement to contact a support staff member strikes a balance between accessibility and security.