What is the requirement for external correspondence from the Oklahoma City Fire Department?

The requirement for external correspondence from the Oklahoma City Fire Department mandates that it must be on department letterhead and bear specific signatures. This policy ensures that all official communication maintains a consistent and professional appearance, reinforcing the authority and credibility of the department when interacting with the public or external agencies. Using department letterhead signifies that the correspondence is legitimate and authorized by the organization, which is crucial for maintaining trust and transparency with stakeholders. Furthermore, the inclusion of specific signatures serves as an authentication of the communication, confirming that it has been reviewed and endorsed by designated individuals within the department. This procedure helps prevent misunderstandings and ensures that all external interactions are conducted in accordance with official protocols.